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Annual PenSPRA Symposium Rescheduled (Again)

It is with great disappointment that we have once again found it necessary to reschedule the annual PenSPRA Symposium. The Symposium scheduled for October 1 and 2, 2020, is now being rescheduled (again) for April 15 and 16, 2021.

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Tips for Planning a Student Event

Tuesday, November 01, 2022 8:00 AM | Anonymous member (Administrator)

Kathy Gurnee, Chester County Intermediate Unit Special Events Coordinator, KathyG@cciu.org

Have you suddenly been tasked with organizing a student event? Are you at a loss as to where to begin? If so, ask yourself the following series of questions to help get you on your way!
Is it an event you have done before…or something similar?

  • If so, base your information on historical knowledge: number of students, what venue you used in the past, etc. Then ask your stakeholders (those sending the students) what worked well last time and ask for any recommendations on how to improve the upcoming event.
If it’s a new event, begin with the end in mind. Create the ideal scenario in your mind’s eye. 
  • What time of year would be best? Would a weekend or evening work? Consider state testing dates, SATs, AP testing dates, holidays, etc., and eliminate as many dates as you can based on this information.
  • How many students would be there? What age range? Younger students may need chaperones, so make that part of your planning.
  • What kind of space do you need? Will you need to break up into smaller groups? Consider whether students need a writing surface or will sitting on the floor work.
  • What time of day would work best? Early morning might work best for elementary students, whereas high schoolers might be more alert mid-morning.
  • How will students arrive there? By district transportation or parent drop-off? Many districts are in a squeeze with transportation, so ask your district what times buses and drivers are available.
  • Will you need other staff or volunteers to help? Put this on their radar as soon as you have the details nailed down. And keep in mind, retired teachers and other administrators make great volunteers!

No matter what student event you’re planning, remember these three things: start your planning early; many hands make light work; and food always makes it better!

Do you have any tips or best practices that you would like to share with your peers? Submit a write-up and any additional supporting information to penspra@cciu.org for a chance to be featured in our newsletter.

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